Week 9: Meeting management: Group effectiveness

Description

Meetings are not a necessary evil in an organization. Meetings are a critical process to link people together, give and receive information, solve problems, make decisions, and open up channels of communication. If you have had poor experiences in meetings, it is probably because they were not stellar examples of a well run meeting. The purpose of this module is to give you the tools to plan and run effective meetings that get the results that you envision. These meetings can be just you and someone else, or a group of people coming together for a specific purpose. Either way, the principles are the same. Implementing coaching as you have learned it, requires a strong understanding of how to conduct a meeting. This module like the coaching module is a large module and should challenge you as a manager.

Outcomes

• As a manager, you will regularly plan and execute effective meetings.
• A a meeting participant, you will fulfill your role effectively and help the meetings that you participate in be successful.

Performance tasks

• Before the next workshop, plan and execute a meeting with your team based on the principles that you have learned in this module. The meeting can be of any type.
• Write a brief description of your meeting experience and be ready to share during the next workshop.

Week 9 assignment

  The following articles provide a variety of views of meeting management and the steps necessary to insure an effective meeting. As you read the following articles, keep in the back of your mind Pareto and the effect that this concept has on selecting meeting topics and driving to effective results.

• Meeting Management, an overview
• Basic Meeting Guide for creating successful meetings
• Creating Meetings that Motivate
• The Seven Sins of conducting meetings
• FastCompany article on positive ways to Start Meetings

  The following two papers are more detailed looks at meeting management and the tools to help you create effective meetings. You should read and keep as a resource when you schedule a meeting.

• A detailed guide and resource for planning and running meetings
• A detailed tool set for planning and running meetings

  The following resources provide you with an effective and easy to use process for assigning work. Being able to assign work in a group setting or one on one is critical for you to be able to get the work of the enterprise done and done with little rework.

• A brief introduction to Work Assignment
• Work Assignment form
• Read the Harvard Business article Tuning Jobs to Fit Your Company. Reflect on how this article relates to how we communicate and assign work in our enterprise.

  Reflect on how you are going to change the way to interface with others on your team and others in the organization to create better communication and a more empowered team delivering better value to the guests of (Sample Company). Be prepared to share your thoughts during the last workshop. Read the quote below. How do meetings, conversation, and person to person contact help us cope with this.

  "Interconnected systems are always this sensitive. Activities occurring in one part of the system always affect many other parts of the system. The nature of the global business environment guarantees that no matter how hard we work to create a stable and healthy organization, our organization will continue to experience dramatic changes far beyond our control."
~ Dr. Margaret Wheatley

Are you ready to move on?

When you are finished with the assignment from the week nine self-study learning assignment, please go onto the self-study learning assignment page to confirm the date of workshop five and pick up the assignment for week ten. If you have any questions, please contact your instructor. 

We recommend that you build ongoing conversations with our fellow learners via the discussion board. 

 
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